Most login issues with Zoom can be solved by signing in to the Ivy Tech Zoom web client. Check out this quick reference sheet for more info:
What is Zoom?
• Online meeting and collaboration platform
• Zoom replaced GoToMeeting on May 22nd, 2019 as the College’s Online Meeting Platform
Zoom offers more features…
• Larger default room size (up to 100 participants)
• Polls ability in all Zoom meetings
• IvyLearn integration
• Student Accounts – students can meet virtually with fellow students
• Breakout Rooms
How could you use it in your course?
• Record your lectures
• Create recordings to supplement course content
• 1-on-1 instruction or tutoring
• Virtual office hours
• Hold class virtually in case of inclement weather and record it too
How to get to it so you can host a meeting?
• Application Installed on Ivy Tech Computers (Windows Start menu > Zoom > Zoom)
• Access through Zoom Website using your Ivy Tech credentials: https://ivytech.zoom.us
• Download to your Windows or Mac based computer: https://ivytech.zoom.us/download
• Download to your mobile device through iOS and Android App stores
Configure Profile and Settings
• Upload your profile picture and enter contact info (add a face to your account).
o Click “Profile” link in the left-hand navigation.
o Click “Change” under the profile picture icon.
o Upload your picture.
o Click “Edit” to the right of your contact information to bring up the editable fields as seen below.
o Click “Save Changes”.
o Scroll down to the “Date and Time” section and update your time zone.
Recommended Meeting Settings (click “Settings” in the left-hand navigation)
Recommended Recording Settings (click “Settings” in the left-hand navigation, then “Recording” at the top of the Settings page)
How to Join or host a meeting?
• Joining a meeting
o Click the “Join” button and enter the meeting ID when prompted.
• Host an impromptu meeting
o Click the “Host” button and the meeting will begin immediately.
• Schedule a meeting.
o Click the “Sign in” button, once authenticated, click the “Schedule a New Meeting” button.
• How to schedule meetings within an IvyLearn Course? (see IvyLearn Integration Instructions below)
Things to know about Host and Participant Views
• Participant and Chat windows are not displayed by default!
o Participant window allows you to see who is present in meeting and see/perform nonverbal feedback.
o Chat window allows users to chat and perform file transfers.
o When sharing, toolbar may move, you can re-position.
o Polling (Use of polling or polling options).
Host can view/share results.
Recordings
• Local vs. “In the cloud.”
o Highly Recommended to use “Cloud Recordings”!!!
• What is available in the recording?
o Video
o Screen share
o Audio
o Chat transcript (excludes shared files in chat)
o Audio transcript can be produced if enabled in settings.
IvyLearn Integration
• How to bring Zoom into your course? (Two options)
o Option #1: Add Zoom to your navigation menu for direct integration.
o Option #2: Use the shareable links from within your Zoom account (https://ivytech.zoom.us) to post content within your course.
• Instructor vs. Student views of Zoom meetings within the IvyLearn direct integration option.
o Instructors: can access all Zoom meetings/recordings on their account.
o Students: only see Zoom content the instructor scheduled from within the course.
• What meetings appear in the integration for students?
o Only meetings scheduled by the instructor within the course.
• Tip to get recordings to appear within the direct integration.
o Log into Zoom application on your computer before starting meeting from within your course.
Best practices for bringing recorded content into the course
• How to post recorded content in a course.
o Create a module, assignment, etc.
o How to best share other files that were part of the presentation?
PowerPoints, Documents, etc.
Upload to Google Drive or other cloud-based storage and share.
• Do cloud recordings show-up for students automatically?
Got questions you don't see an answer to here? The Educational Technology staff will be happy to help! Use the email listed below to connect.